What is an HTML email signature, and why should I use one?

An HTML email signature is a styled, clickable signature created using HTML. It adds professionalism and can include contact details, a photo or logo, and social links with icons.

What is an Email Signature Generator?

It's usually a website (tool) that makes it easy to generate HTML code for your email signature. You do not have to know HTML at all. You can style your email signature visually or create it from a predesigned template. Once you create it, you just copy and paste the signature into your email client.

How is an HTML email signature different from a plain text or image-based signature?

Unlike plain text, HTML supports styling and clickable elements. It's better than image-based signatures because often email clients block images.

Can I use an HTML email signature for all email clients?

Most modern email clients support HTML signatures, but some, like old versions of Outlook, may not fully render advanced designs.

Are HTML email signatures mobile-friendly?

Yes, the HTML generated by our website is responsive, using proper CSS and scalable images. In other words, it adapts to any device screen size. Keep in mind that you can create different versions of your signature for a mobile device (narrow version) or a desktop email client (wide version).

Is an email signature the same thing as an electronic signature?

No, an email signature is not the same as an electronic signature. An electronic signature allows you to sign documents digitally.

How can I create an HTML email signature without coding skills?

Use our easy email signature generator on signatureforemail.com.

Can I include images or logos in my HTML email signature?

You can upload your photo or company logo to our website or use external images with absolute URLs. You can also upload a banner image and set an optional clickable URL.

How do I ensure my HTML email signature looks professional?

Keep it simple, include only essential information, and follow your branding guidelines.

What fonts are recommended for HTML email signatures?

Use web-safe fonts like Arial, Verdana, or Tahoma for consistency. We do not recommend using other fonts, as most email clients do not support them.

How can I make my HTML email signature responsive across devices?

You do not have to worry about this — our tool handles it. The signature HTML is responsive (adapts to different screen sizes).

How do I add an HTML email signature to Gmail/Outlook/Apple Mail/Yahoo Mail?

Simply copy the HTML code from our website and paste it into the signature settings of your email client.

Can I use the same HTML email signature across multiple email accounts?

Yes, as long as the email client supports HTML signatures.

How do I test my HTML email signature to ensure compatibility with all email clients?

We've tested signatures in the most widely used email clients, but you can also send the signature to yourself to see how it looks in your client.

Why does my HTML email signature not display correctly in some email clients?

This could be due to unsupported CSS.

How do I add clickable links in my HTML email signature (e.g., website, social media)?

Just paste a URL to your website or social media profiles. Our website will generate the HTML links for you.

Can I embed a live calendar, map, or other widgets in my HTML email signature?

Most email clients do not support dynamic embeds, but you can add a clickable link to these resources using a call-to-action button or banner image.

Is it possible to track clicks or interactions from my HTML email signature?

Yes, if you are using Google Analytics, please add UTM parameters to the URLs, and you will be able to see if anyone is clicking these links.

Why are the images in my HTML email signature not displaying?

Make sure your images use absolute URLs and are accessible online in a web browser.

Why is the formatting of my HTML email signature breaking in certain email clients?

Signatures should display correctly in most commonly used email clients, but if you find any issues, please contact us.

How long should an HTML email signature be?

Ideally, it should be 4-6 lines, including your name, job title, contact details, and links.

What are the legal considerations for email signatures (e.g., disclaimers, GDPR compliance)?

Add a disclaimer if required, and avoid collecting user data without their consent.

What are the common mistakes to avoid when designing an HTML email signature?

Avoid clutter, low-quality images, and unreadable font colors.

Free Outlook Email Signature Generator with Photo or Logo

Design Mode Dark Mode

To: [email protected]

Subject: This is my email signature

Hi John,
I hope you had a great weekend! Take a look at my new email signature. My emails will now look professional when I send them to clients!

Strengthen Your Brand

Showcase your logo, colors, and style in every message. A consistent signature builds recognition and reinforces your brand identity.

Look More Professional

A clean, well-designed signature adds credibility. Show recipients you're trustworthy, serious, and easy to reach.

Promote Effortlessly

Turn every email into a marketing opportunity. Add links, banners, social icons or CTAs to drive traffic and boost engagement.

What Makes Us Different?

Hosted Images – Free email signature websites force you to use external image URLs. Our PRO users get images hosted on our servers, always showing correctly.
Advanced Layouts & Styling – Most free generators are limited to basic designs. Our PRO features let you create multi-section, fully styled signatures.
Saving Signatures – Free tools do not offer saving signatures for future modification. Our tool lets you create and save multiple signatures and switch them easily.
Simple & Fast – Our generator works right in the browser on the home page with instant preview. Just copy your email signature and paste it into your email client.

See all the PRO features...

Upload your photo or company logo and make it clickable with a link

Upload a banner image and link it to a website

Use more advanced visual editor to style your signature fields

Add up to 10 social media icons and link each to your profile

Upload custom icons for social media or other links

Add extra text fields to include any information you want

Add a styled, clickable button (Call to Action) to your signature

Add decorative images at the bottom of your signature

Choose a custom font or upload an image of your handwritten signature for your full name

Remove our branding link from your signature

Send your signature to any email address to see exactly how it looks

Customize your email signature with a dedicated WYSIWYG editor

Create signatures for multiple users at once by importing a CSV file. Each user will get an email with installation instructions.

Create your professional signature today

How to add your email signature to the New Outlook Desktop app?

To add a new email signature in the New Outlook, follow these steps:

Open Outlook: Launch the New Outlook application on your computer.
Access Signature Settings:
- Click on the View tab in the ribbon or gear icon on the top right.
- Click the View Settings, then the Accounts, and then the Signatures.
Create a New Signature:
- In the Email Signature tab, click on New Signature.
- Enter a name for your signature (e.g., "Work Signature").
- In the Edit signature box, paste your signature copied to the clipboard from SignatureForEmail.com.
- Click the Save button.
Set Default Signatures (optional):
- Under Select default signature, select the signature for New messages and the Replies/forwards from the dropdown.
Save and Apply:
- Click Save to save your new signature settings.
Create a new email and check if you see your signature correctly.

Frequently Asked Questions

General Questions

What is an HTML email signature, and why should I use one?
An HTML email signature is a styled, clickable signature created using HTML. It adds professionalism and can include contact details, a photo or logo, and social links with icons.
What is an Email Signature Generator?
It's usually a website (tool) that makes it easy to generate HTML code for your email signature. You do not have to know HTML at all. You can style your email signature visually or create it from a predesigned template. Once you create it, you just copy and paste the signature into your email client.
How is an HTML email signature different from a plain text or image-based signature?
Unlike plain text, HTML supports styling and clickable elements. It's better than image-based signatures because often email clients block images.
Can I use an HTML email signature for all email clients?
Most modern email clients support HTML signatures, but some, like old versions of Outlook, may not fully render advanced designs.
Are HTML email signatures mobile-friendly?
Yes, the HTML generated by our website is responsive, using proper CSS and scalable images. In other words, it adapts to any device screen size. Keep in mind that you can create different versions of your signature for a mobile device (narrow version) or a desktop email client (wide version).
Is an email signature the same thing as an electronic signature?
No, an email signature is not the same as an electronic signature. An electronic signature allows you to sign documents digitally.

Design and Creation

How can I create an HTML email signature without coding skills?
Use our easy email signature generator on signatureforemail.com.
Can I include images or logos in my HTML email signature?
You can upload your photo or company logo to our website or use external images with absolute URLs. You can also upload a banner image and set an optional clickable URL.
How do I ensure my HTML email signature looks professional?
Keep it simple, include only essential information, and follow your branding guidelines.
What fonts are recommended for HTML email signatures?
Use web-safe fonts like Arial, Verdana, or Tahoma for consistency. We do not recommend using other fonts, as most email clients do not support them.
How can I make my HTML email signature responsive across devices?
You do not have to worry about this — our tool handles it. The signature HTML is responsive (adapts to different screen sizes).

Implementation

How do I add an HTML email signature to Gmail/Outlook/Apple Mail/Yahoo Mail?
Simply copy the HTML code from our website and paste it into the signature settings of your email client.
Can I use the same HTML email signature across multiple email accounts?
Yes, as long as the email client supports HTML signatures.
How do I test my HTML email signature to ensure compatibility with all email clients?
We've tested signatures in the most widely used email clients, but you can also send the signature to yourself to see how it looks in your client.
Why does my HTML email signature not display correctly in some email clients?
This could be due to unsupported CSS.

Functionality

How do I add clickable links in my HTML email signature (e.g., website, social media)?
Just paste a URL to your website or social media profiles. Our website will generate the HTML links for you.
Can I embed a live calendar, map, or other widgets in my HTML email signature?
Most email clients do not support dynamic embeds, but you can add a clickable link to these resources using a call-to-action button or banner image.
Is it possible to track clicks or interactions from my HTML email signature?
Yes, if you are using Google Analytics, please add UTM parameters to the URLs, and you will be able to see if anyone is clicking these links.

Troubleshooting

Why are the images in my HTML email signature not displaying?
Make sure your images use absolute URLs and are accessible online in a web browser.
Why is the formatting of my HTML email signature breaking in certain email clients?
Signatures should display correctly in most commonly used email clients, but if you find any issues, please contact us.

Best Practices

How long should an HTML email signature be?
Ideally, it should be 4-6 lines, including your name, job title, contact details, and links.
What are the legal considerations for email signatures (e.g., disclaimers, GDPR compliance)?
Add a disclaimer if required, and avoid collecting user data without their consent.
What are the common mistakes to avoid when designing an HTML email signature?
Avoid clutter, low-quality images, and unreadable font colors.

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